Forward Multiple Emails in Gmail: A Complete Step-by-Step Guide

Published on November 03, 2025 by James Wills
Forward Multiple Emails in Gmail: A Complete Step-by-Step Guide

Handling the emails can be hectic instantly- more so when you have dozens and even hundreds of emails to attend to on a daily basis. You may be going through business mails, responding to customer inquiries or conducting outreach and at one point or another you have to forward several emails simultaneously. Gmail provides more intelligent methods of doing so instead of sending them individually.

Here, we will describe how to send several emails using Gmail and will discuss the tools that can be used as well as when the process may be effective and some tips that will help simplify it. With more sophisticated tools, such as Extract Mails, this process is even more potent to handle and sort big email collections.

Why Forward Multiple Emails in Gmail?

Forwarding multiple emails saves both time and effort. Here are a few key scenarios where you might need this feature:

  • Project Handoffs: When transferring responsibilities, you might need to send all project-related emails to a new team member.
  • Client Requests: A client may ask for an archive of specific email threads for review.
  • Record Keeping: Businesses often need to forward communications to an archive or another department for compliance.
  • Collaboration: Sharing email exchanges with your team can improve workflow transparency.

Whatever the reason, Gmail offers various ways to handle bulk forwarding depending on your need and comfort level with tools or extensions.

Default Gmail Limitation: You Can’t Natively Forward Multiple Emails

By default, Gmail doesn’t have a built-in feature to forward multiple emails simultaneously. You can forward messages individually—but not in bulk. However, there are workarounds and third-party tools that make it possible.

Let’s explore them step by step.

Method 1: Using a Chrome Extension

Step 1: Install a Gmail Multi-Email Forwarding Extension

Visit the Chrome Web Store and search for “Multi Email Forward for Gmail.” Choose a reliable extension with good reviews.

Step 2: Authorize Access

After installation, you’ll be prompted to grant access to your Gmail account. This permission allows the extension to read and forward your selected emails.

Step 3: Select Emails

Go to your Gmail inbox and check the boxes beside all the emails you want to forward.

Step 4: Choose the Forwarding Option

Click the extension icon or use the drop-down menu, and select “Forward Selected Emails.” You’ll be asked to enter the recipient’s email address.

Step 5: Review and Send

Confirm your selection and click “Forward Emails.” The extension will automatically send each email to the recipient.

Pros:

  • Fast and automated
  • Easy for non-technical users
  • Great for occasional bulk forwarding

Cons:

  • Requires third-party access
  • Limited free use (most extensions have premium versions)

Method 2: Forward Multiple Emails as Attachments

Gmail introduced an official feature that allows you to forward multiple emails as attachments in one message. Here’s how:

Step 1: Open Gmail

Log in to your Gmail account using your desktop browser.

Step 2: Select the Emails

Check the boxes beside all the emails you want to forward.

Step 3: Use the "More" Option

Click the three-dot (⋮) menu at the top and select “Forward as attachment.”

Step 4: Compose and Send

A new message window will appear with all selected emails attached as .eml files. Enter the recipient’s email address and click Send.

Pros:

  • Official Gmail feature (no third-party tools needed)
  • Keeps original formatting and data intact

Cons:

  • Recipients need to open each attached file separately
  • Not ideal for forwarding long threads

Method 3: Use Email Filters for Automatic Forwarding

If you regularly forward similar types of emails (e.g., invoices, client messages, or order notifications), you can automate the process using Gmail filters.

Step 1: Set Up a Forwarding Address

  1. Click the gear icon → See all settings → Forwarding and POP/IMAP.
  2. Click Add a forwarding address.
  3. Enter the email address you want emails forwarded to and verify it.

Step 2: Create a Filter

  1. In Gmail, click the search bar arrow.
  2. Define your criteria (e.g., emails from a certain sender or with specific keywords).
  3. Click Create filter and select Forward it to [your chosen email address].

Step 3: Save

Once saved, all future emails that match your criteria will be automatically forwarded.

Pros:

  • Perfect for automation
  • Hands-free and continuous

Cons:

  • Only applies to new emails, not existing ones

Method 4: Download and Forward Emails via MBOX File

If you need to forward a large batch of old emails, you can export them as an MBOX file using Google Takeout.

Step 1: Visit Google Takeout

Go to takeout.google.com.

Step 2: Select Gmail

Uncheck all services except Gmail.

Step 3: Export Data

Click Next Step → Create Export. Google will compile your emails into an MBOX file and send you a download link.

Step 4: Forward or Share

Once downloaded, you can share this file or import it into another email account.

Pros:

  • Ideal for transferring entire mailboxes
  • Secure and reliable

Cons:

  • Time-consuming
  • Requires import knowledge

Bonus Tip: Organize Emails Before Forwarding

Before forwarding multiple emails, it’s a good idea to label, sort, or archive them. This makes it easier for recipients to navigate and understand your communication history.

Here are a few organization tips:

  • Use Gmail Labels: Categorize by project or client.
  • Apply Filters: Automatically label and forward emails.
  • Archive Old Threads: Keep your inbox clean and efficient.
  • Use an Email Extractor: A tool like an Email Extractor can help you collect and categorize email addresses from threads or bulk lists, saving hours of manual work when preparing messages to forward.

Efficient email organization not only improves workflow but also enhances communication clarity when sharing email batches with others.

Best Practices for Forwarding Multiple Emails

  1. Double-check Recipients: Make sure you’re sending to the correct address.
  2. Remove Sensitive Information: Don’t forward confidential or personal data unnecessarily.
  3. Add a Brief Introduction: Summarize the purpose of forwarded emails to give context.
  4. Use Filters Wisely: Avoid accidental forwarding of irrelevant emails.
  5. Maintain Consistency: Use similar formatting and signatures for professional appearance.

Final Thoughts

Sending an email more than once is not a difficult task in Gmail when you are aware of the appropriate procedure. You may like to use features inbuilt to gmail such as the forward as attachment feature, create automated filters or even use Chrome extensions to perform bulk operations, but there is a solution to all.

In the case of professionals that engage in a high amount of mail on a daily basis, software such as Extract Mails can enable you to organize your email, extract your mail and simplify your mail to aid in improved communication and workflow management.

Figuring out how to send several emails in a timely manner will save time and increase teamwork and openness in your business correspondence.

And in the meantime you are practicing with emails, remember to add some personality to your email- Funny Email Sign-Offs.to make your messages more interesting and memorable!

Categories: Digital Marketing

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